Finance Officer

Department: Finance RH

The position is responsible for accounting and Financial administrative services in order to meet the DBS operational requirement and to support the Artan Holding Financial reporting.

Job Details

  • Supervision Received : Senior Accountant
  • Internal Contacts : Admissions Department, Facilities Manager, HOD, Student
  • External Contacts : Suppliers, DBS Parents
  • Receiving payments from parents/employers and entering into the system promptly and accurately.
  • Issuing the receipt from the ERP AX system as required and maintaining up to date record
  • Cash/Cheque Collection from parent Responsible for any cash shortages. Any cash shortages will be charged to personal account.
  • Processing vendor payment documents (PV)
  • Update Parent account on a daily basis and submit the report to the line Manager and HOCS on a weekly basis and as required.
  • Update all financial spreadsheets as per the requirement of Artan finance office and the HOC’S.
  • Prepare invoices to be submitted to companies and government offices and follow-up collections as it falls due.
  • Upload SEC billing for Qatari students on time and follow up for payment.
  • Provide the required documents for education voucher and follow up to collect as set policy.
  • Produce regular reports regarding income, payments and overdue payment.
  • Daily Cash collection and online bank statement update
  • Heads-up overdue accounts to the Head of Corp Services & Head of Finance to seek advice for further necessary action.
  • Responsible for ensuring full and timely collection of school fees.
  • Fees due reminder letter to be sent periodically or as advise by HOFA and HOCS
  • Preparing daily/weekly Trip report and submitting to HOCS
  • Preparing Statement of account for Qatari parents
  • Preparing report as requested by Line manager and HOCS.
  • Assist in evaluating Finance department operation, accounting and collection procedure and make recommendations for changes to procedures, operating systems and other financial control functions as required.
  • Others Financial Job need to perform as required by the school or as requested by the Line Manager.
  • Establishing effective and efficient communication with the parents and other school stake holder.
  • Accounting and bookkeeping skills.
  • Knowledge of double entry bookkeeping system
  • Knowledge of local and foreign currency
  • Decision making skills
  • Good in calculation and number
  • Effective verbal, listening and written communications skills;
  • Ability to communicate effectively in English; knowledge of Arabic language will be added advantage.
  • Team building
  • Time management and task prioritization skills
  • College, university, or equivalent degree in Accounting, Finance or related field required.
  • Good understanding of Accounting process
  • Knowledgeable in Microsoft Office applications and ERP system
  • Minimum 1 year of relevant professional work experience in the field of customer service.
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