Admin Office / Training Coordinator

Department: Administration

To function as an administrative staff while also overlooking duties for QSA.

Job Details

  • Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts, and spreadsheets.
  • Coordinate with the trainer before and after the training
  • Handle all coordination procedures for the training (course material preparation, welcoming the participants, attendance records, collecting the feedback, prepare the report after the training including delivery)
  • Schedules and arranges meetings and conferences for GM and/or management staff and notifies interested parties; makes conference rooms reservations as needed.
  • Greet visitors at reception, ensure they sign the visitors’ book, inform the relevant member of staff of their arrival and issue identity badges
  • Monitor and ensure that the reception area is kept clean and tidy
  • Proofreads and corrects prepared materials for correct grammar, format, completeness, and content.
  • Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor’s control.
  • Maintains confidentiality of documents and information received
  • Keeps informed of office details and advises management of problems
  • Operates standard office equipment and performs related work as assigned
  • Receives and screens visitors and telephone calls, takes messages, schedules appointments for professional(s) and/or management staff, and provides information to callers requiring knowledge of the company’s operations, and the interpretation and application of policies and procedures as required.
  • Ability to follow, applies, interpret and explain instructions and/or guidelines.
  • Sort, open, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports.
  • Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels.
  • Updates the Customer Data Base and produces reports from the same
  • Maintains and re-supplies the stationery inventory as required.
  • Broadcasts and communicates to the staff of QS general information.


  • Filing skills
  • Effective verbal, listening and written communications skills;
  • Ability to communicate effectively in English language
  • Ability to coordinate and handle multiple training events in a corporate setting
  • Time management and task prioritization skills
  • Highly skilled of computer skills using Microsoft Office, including Outlook, Word, Excel and Online meeting platform (MS. Teams, Zoom)
  • A confident telephone manner.
  • An organized and methodical approach to work.
  • Ability to prioritize and plan tasks.
  • Ability to manage time effectively.
  • Good administrative skills.
  • Computer skills, including knowledge of Microsoft Office suite, including Outlook, Word, Excel and PowerPoint.
  • The ability to work under pressure and prioritize tasks.
  • Confidence in working with figures.
  • The ability to work well with students, teachers and parents.
  • Strong interpersonal and Customer Service skills.
  • A patient and flexible attitude.
  • Ability to both work independently and work as a member of a team in a collaborative environment.
  • Ability to maintain confidentiality as required.



  • Self-motivated and achievement orientated
  • Enjoys working within a team environment
  • Good communicator at all levels
  • Methodical, orderly and loyal employee
  • High integrity – honest and trustworthy
  • Is flexible, adaptable, and tolerant
  • 4 year course Graduate or Bachelor’s degree or equivalent is preferred
  • At least 2 years related experience is preferred
  • Administrative support experience where use of computer to prepare correspondence, reports, etc.
  • A pleasant and friendly personally, good communication skills both oral and in writing
  • Ability to read with understanding and listening to instruction.
  • Posses’ interpersonal skills such as patience, tack and the ability to maintain composure in times of tight deadlines/stress.
  • Adaptable, flexible and patient, and respond well to change.
  • Self-management – like be on time, responsible, cooperative, good team player and well organized.
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